(#1) Suzanne Richards
Beloit Public Schools
Beloit , Wisconsin

Overview: Beloit purchased three Ameraseal HP attachments for their 4050 HP printers in 2001. They have been using the three units for their student grades and truancy letters.

American
Dan & Joan Hoerl
12782 Florida Lane
Apple Valley , MN 55124

Dear Dan & Joan,

For the last year the School District of Beloit has been using the folder-sealer HP printer attachment with the pressure sealed forms to print Grade Reports. This system has saved us so much time and work by eliminating the need to fold and stuff the Grade Report and they look very professional. Skyward has provided the Grade Report format for the pressure sealed forms so it is a very simple process to print them and they are ready to be mailed when they come off the printer.

We are also using this system to mail out our Truancy Letters. Using the Skyward Poor Attendance Letter Utility we create an ASCII file and import that to Excel. Then we put the pre-defined mail-merge headers on each column, save the file and simply mail-merge the data into our Word Document and print. Not only is this process a great time saver, these forms really get noticed by the recipients because of the professional appearance.

Sincerely,

Suzanne Richards
Administrative Software Support Coordinator
School District of Beloit

Enclosures

(#2) LaNell Smith
Jasper ISD
Jasper, Texas

Overview: Jasper ISD in Jasper, TX ordered an HP Laser printer, Ameraseal™ HP attachment, and pressure seal forms from American mid-September 2002. The attachment, printer and forms all arrived by September 26^th and were installed by LaNell (with a couple of phone calls).  1,000 grades were successfully printed (with the school logo), folded, sealed and sent out September 27^th. Here is what LaNell had to say about her experience with American and our equipment:

"We loved it and they looked great. The feedback from the community was positive and they really liked it. I am sure that the next go-around will go much smoother. I am anxious to see what the High School thinks of theirs. Thanks for all of your help and support, it was greatly appreciated.”

(#3) Maryann Sonnenberg
Computer Specialist
SPASH
Stevens Point , Wisconsin

Overview: Stevens Point Area High School has 2,100 students and ordered an Ameraseal MR (mid-range stand alone pressure seal unit – fold and seal up to 3,000 documents per hour) in October of 2002. They are printing the grades on their HP 8100 laser printer then putting them into the Ameraseal MR for folding and sealing.  Here is what Maryann had to say.

Dan Hoerl
American Business Forms Inc.
12782 Florida Lane
Apple Valley, MN 55124

Dear Dan,

I work at a very large High School that has enrollment of 2100 students for grades 10-11-12. Before we had the Ameraseal Fold N’ Seal machine it took 2 days to handle the report cards. With the new Fold N’ Seal machine we are now able to get the report cards done in 2 to 3 hours. It truly is a great time saver and is very simple to operate.  Parents and Teachers agree that the new report card is very easy to read and looks very professional with the NCA accredited stamp and the School Seal. 

Maryann Sonnenberg
North Office
Stevens Point Area Senior High School

(#4) Shelly Riddle
Payroll Associate
Stoughton Area School District
Stoughton, Wisconsin

Overview: Stoughton purchased an Ameraseal MR stand-alone unit in March, 2003. They have been using the unit for advice of deposits and payroll checks. Here is what Shelly Riddle of Stoughton's payroll department had to say about the Ameraseal equipment. 

Dan Hoerl
American
2782 Florida Lane
Apple Valley MN 55124

Dear Mr. Hoerl,

I am the Payroll Associate for the Stoughton Area School District and we have been using the “Stand Alone Ameraseal MR” for about 3 months now. I enthusiastically write this letter to you to inform you how well the Ameraseal MR works with the Skyward Laser Checks. Using this machine has saved me valuable time and effort, as I no longer need to fold checks, place them in envelopes and seal them, which is a timely matter. The layout of our new checks is much more user friendly and beneficial to our employees as we are now able to add more pertinent information directly on the check. I would also like to mention the efficiency of the folding device, as it is the first machine I have used that does not jam, yet another time saver. I cannot express enough my overall contentment in this purchase. I strongly urge others to consider making this investment for their district as well.

I look very forward to conducting business with you in the future.

Sincerely,

Shelly Riddle

Case Study

Premier Industries’ mailings had grown to the point where their mailroom was a monster…eating their time and money.

It was evident that Premier Industries was experiencing growing pains. The company’s weekly marketing mailings were proving to be very effective. They didn’t want to stop or slow down. At the same time, they were challenged with maintaining the weekly document runs/mailings which included payroll and AP checks, deposit notification vouchers, invoices, and statements. As Premier grew, so did the size of the mailings.

The hiring of more and more temps to “keep up," combined with the discovery of errors due to matching of documents and envelopes, signaled the need for a long-term solution.

The challenge was to develop a system which would enable Premier Industries to execute check and document runs quicker and less expensively, and explore options for marketing/direct mail promotions.

The solution was PREMIER. Payroll, AP checks, deposit notification vouchers, invoices and statements were each converted to pressure seal mailer formats. For checks and deposit notifications, stub information and variable data would be laser printed on documents’ top two third portions. The Ameraseal^TM checks incorporated an ODT pantograph, border copy warning, and micro printing security features to deter fraud. The deposit notification voucher mailer was created without security features but ensured confidentiality through the built-in-fiber tear feature. Invoices and statements were also developed with each utilizing the laser printer to merge variable information with forms templates.

What does Premier Industries think about their solution? Ameraseal^TM mailers significantly reduced their labor costs, eliminated the ordering of window and blank envelopes (which had worked in tandem with costly address labels), and ended their matching errors.